Odense, Denmark

VAKEN Sprint Week 1


VAKEN is a two-year project which is financed by Nordplus, and the partner institutes.


You will meet and work with students from 6 European countries, get new knowledge and improve your soft skills, which you can use in your further studies and career. You will work on a real-life project in an international group in cooperation with the client. During the week, you will solve a big problem and test new ideas in just five days. Furthermore, you will have fun learning and networking. You will get a certificate of 3 ECTS when attending the Sprint week. 

Below we have gathered the most necessary information you need before and during the VAKEN Sprint week. If you need further information, please do not hesitate to be in touch with the contact person at your institution. (found below on this page)

Event venue

UCL Lillebælt Erhvervsakademi og professionshøjskole
Seebladsgade 1
5000 Odense C
Building B, Floor 0, room 05 (B0.05)


Get familiar with all the information available on this website, in particular, the process and the soft skills. The purpose of the pre-assignment is to get familiar with the subject and to understand the project given by the company.

You start by reading the client’s briew (found below). Look for different sources of information, research articles, web pages, etc. Get familiar with different use cases, experience technology, the industry, and the experience economy. We recommend that you look into www.digitaltransformation.net and read the ‘Leading the Digital Transformation book’. Pay close attention to the following: What is Digital Transformation?  What are the nine forces driving digital Transformation?

Prior to the sprint week in Odense, meet with your fellow students at your home University, and present your findings/research results.  

Together with your local team, make a short presentation of your findings on a few slides (alt. video, poster) that you can introduce to your future team members in Odense. (new groups will be created in Odense) All presentations will be shared with all students in the beginning of the Sprint. 

Client brief

The dissemination and knowledge center Naturama and Fjord & Belt would like to be ahead of the digital transformation of the visitor’s experience. The centers would like to continue to offer digital experiences for the visitors, but it should not be like everyone else.
What shall replace the QR code and apps?  They would like to have some concept ideas for this, and you will work with Naturama, but the concepts should be able to apply to both centers.

The vision for the future:

  • How might you use digital experience technology to create an informative experience for the user while being physical at the center?
  • How might Naturama enhance the customer experience before, during, and after a visit?

Read more about the center: 
https://naturama.dk/?lang=en and https://fjordbaelt.dk/?lang=en 

Output by the 12th of the November

  • A visual presentation for the client showing your solution (any format is accepted)
  • A written summary (max 5 pages) in a pdf format, of the concept including: 
  • The solution (How it is innovative and unique? Why this would work? What is the competitive advantage?) 
  • The added value for the visitor and the center 
  • The approach you have chosen 
  • Motivation for the solution based on research, justifying your results
  • References 

You send  Karen Malene at kmea@ucl.dk your final documentation no later than the 19th of November. The material will be sent to the client.

In Odense, you will work in teams, follow the VAKEN process (https://www.vaken.org/our-approach/), and be guided by a team of facilitators. 

Getting to Odense

There is public transportation (train) available from the airport directly to Odense. The transportation time is approx. 2 hours.

All tickets for reaching Odense and back to the airport should be obtained by your contact person if you travel together. Students traveling on their own can buy the train ticket and save the receipt for the reimbursement procedure. Your contact person will send you a travel claim document if needed.

Travel insurance

Travelling is your own responsibility. VAKEN doesn´t cover in any case of emergency or illness. You can choose among many local insurance companies offers in your country of residency, or you can also apply for EHIC, which works in EU countries.

The European Health Insurance Card (EHIC) is a joint document for all European Union, European Economic Area countries and Switzerland Confederation that confirms the rights of citizens to received state-funded emergency and necessary healthcare services to the same extent that it has secured the country’s population.

The EHIC ensures that the necessary and urgent medical care is given to the same extent as is provided to the country’s residents, where the patient is receiving medical help. This medical help will be provided by the hospitals and the doctors who provide state-guaranteed health care services.

Additional links:
For local issuing institutions click on the link and select your country: https://ec.europa.eu/social/main.jsp?catId=563&langId=en#nationalinfo

Covid - 19

To participate you must have been fully vaccinated against Covid-19, and you need to have a vaccination certificate.

Read more here:


We are looking forward to meeting you in Odense!

Arcada University of Applied Sciences, Finland – Mikael Forsström, mikael.forsstrom@arcada.fi

University College Lillebælt, Denmark, – Kristin Utne krut@ucl.dk

TTK University of Applied Sciences, Estonia, – Britt Petjärv britt.petjarv@tktk.ee

Vidzeme University of Applied Sciences, Latvia – maira.lescevica@va.lv

Kauno kolegija/University of Applied Sciences, Lithuania – Indrė Knyvienė indre.knyviene@go.kauko.lt

University of Akureyri, Iceland – Hafdís Björg Hjálmarsdóttir hafdisb@unak.is

Vilniaus Kolegija, Lithuania – Dalia Karlaité d.karlaite@vvf.viko.lt

Learn more about the VAKEN Process and the VAKEN toolkit

The VAKEN team is working on the VAKEN Process and documenting the tools.  We will take it for the first round of tests in Odense!